Motion: Approve the April 2011 Financial Statements.

Moved by Doug Seconded by Chris Carried

- Invoice for insurance deductible for a slip and slide injury has been approved for payment. ($2,500)

- All repairs for an Insurance claim related to a frozen pipe have been completed.

- Improvements to remain at $25,000. Roof in need of repairs, Shoeshoes needs the back exit stairway revamped, and Repairs needed for the Hot Tub Heating cables. Engineering Report recommended the Hot Tub area to be redone.

- Budget has a 2% increase for Strata Fees.

- Budget approved as presented.

a) Bylaw required for notification to owners’ by e-mail only.

b) Depreciation report – delete requirement of - must be approved at the AGM

c) Enterphone codes – must be changed annually

d) Noise Violations – Bernie to write a letter to the caretakers outlining the current policy.

e) Hot Tub – Cover must be locked when not in use.

-Purchased a new grooming machine for the mountain at a cost of $300,000. Continuing to invest in summer grooming and improvements to resorts services.

-No new ski lifts for next season

-Some new construction activity - an 8 unit condo project and a few chalets

-Chalet Blanc Hotel & Convention Center is on hold for now. Completion will take an additional 3-5 years.

-No price increases for ski lessons, season passes, ski lifts, etc. Second year in a row that prices have not increased. HST will impact prices.

-There will be an Ice Climbing Tower next to the skating rink at Happy Valley.

-Neil Thanked Big White for their excellent cooperation and good work on the mountain.

  5. FINANCIAL STATEMENTS

MOTION: Charge each Strata Lot owner a levy based on the schedule attached. Their share is the Strata Lot`s unit entitlement over the total unit entitlement for all strata lots multiplied by $50,000. The purpose of the levy is to increase the Contingency Reserve Fund; as the collection of funds related to the proposed additional strata lots is still in ligation. The levy is due by August 31, 2010. If sufficient funds from the ligation are received before October 31, 2010 as determined by the Strata Council; the levy fee will be refunded accordingly to the owner/s registered as of October 31, 2010.
Moved by Neil Biffard     Seconded by Doug Hartley         Carried

 B) MORTGAGE

MOTION: Approve a mortgage to be placed on Strata Lot 21; the Caretakers’ suite. The estimated cash raised from the mortgage is $113,000, Funds will be used to increase the Contingency reserve Funds.
Moved by Doug Hartley    Seconded by Doug Hardham     Carried

 C) BUILDING SIDING

MOTION: Approve an expenditure of up to $250,000 from the Contingency Reserve Fund; to be used for Building Siding and related work on the North Side of the Building.
Moved by William Dingman    Seconded by Doug Hardham      Carried

-The trailer was not used last year as a radiologist could not be found, this year Mike is using the services of an online radiologist

E) WINDOW – FINE - Addition to the Bylaws

AMENDED MOTION: Approve the Strata Corp K 855 to replace any window found defective due to rot or otherwise affecting the building envelope; and charge the registered owner the cost of the replaced window/s plus a fine of $200.00 for each window replaced by Strata Corp K855.
Moved by Doug Hardham   Seconded by Barbara Christian
Carried by Residential & Commercial Owners

F) INSURANCE DEDUCTIBLES – Addition to the Bylaws

AMENDMENT– MOTION: Replace the wording "as it relates to their strata lot" with "where that claim is a result of conditions arising within their unit."
Moved by Randy Spiess     Seconded by Linda Person
Carried by Residential & Commerical Owners

AMENDED MOTION: The individual owners of units within Strata K 855 will be responsible for the cost of the insurance deductible, pursuant to each and every insurance claim made against the strata policy, where that claim is a result of conditions arising within their unit. The strata will immediately upon completion of the remedial action, invoice the owners for the full sum of the applicable deductible.
Moved by Doug Hardham    Seconded by William Dingman
Carried by Commercial & Residential Owners

AMENDMENT: MOTION: add "except Strata Lot #171 will be exempt until liability is resolved with the Market."
Moved by William Dingman        Seconded by Doug Hardham
Carried by Commercial & Residential Owners

AMENDED MOTION: Any Owner who has the use of Limited Common Property as defined in the Strata Plan of K 855 shall be responsible to repair and maintain it; except Strata Lot #171 will be exempt until liability is resolved with the Market.
Moved by Chris Jaegli    Seconded by Doug Hartley
Carried by Commercial & Residential Owners

H ) FINANCIAL STATEMENTS –Additions to the Bylaws

 7. INSURANCE

-Each year an insurance appraisal in done on the building to ensure the building is not under insured.

-Each owner should have in place insurance coverage for Strata’s insurance deductible should an insurance claim arise from their unit.

 8. BUDGET

 9. ELECTIONS

11. ADJOURNMENT 8:53 PM

Whitefoot Lodge
Strata Council Meeting
June 28, 2010
5:00 PM @ Kelowna Yacht Club

 

PRESENT: Val Embury           Chris Jaegli            Guy Scott  
 

                 Doug Hardham      Neil McGill            Brian Spence   
                 Jay Hayashi           Larry Marty            Bernie Siebring

1. MINUTES
    Motion: Approve the minutes dated June 1st 2010.
                 Moved by Guy     Seconded by Val           Carried

2. BUSINESS ARISING FROM THE MINUTES
    a) Direct Cash Proposal - Tabled
    b) Fire Safety - Chris is working on  the Fire Safety Plan
    c) Building Water Pressure - ACTION: Chris
    d) Sigange on garage Door showing location of 3ft door - Tabled - Will be done 
        by the Fall
    e) Building Siding - Firm quote has been received
    f) Framed advertising space on P2 gharage area - Tabled

3. FINANCIAL STATEMENTS
Motion: Approve the May 2010 Financial Statements 
         Moved by Chris          Seconded by Val              Carried

4. INSURANCE APPRAISAL
 

The insurance appraisal was aproved for a cost of $1,000. Appraisal also included an up date for the next two years.

5. LEVELTON CONSULTANTS LTD.
The report on the building envelope will cost about $5,000.  Approved

6. MUNICIPALS ELECTIONS - Will take place in the Fall. Owners can vote in this election but can only vote in one area.

7. SAFETY - No concerns expressed

8. ADJOURNMENT 6:42 PM
   

WHITEFOOT LODGE
Strata Corp K855
April 1st, 2010
12:15PM @ Kelowna Yacht Club

PRESENT: Val Embury             Chris Jaegli                   Larry Marty
                   Doug Hardham      Neil McGill                   Bernie Siebring

1. MINUTES:
   Motion: Approve the minutes dated March 11, 2010.
                   Moved by Larry           Seconded by Chris              Carried

2. BUSINESS ARISING FROM THE MINUTES
 a) Snowshoes Sam's Step - Tabled to summer of 2010
 b) Caretakers' Salary - Caretakers' accepted the Salary with graditude. The Caretakers last day will be April 15th, 2010 and they will return October 15, 2010.
c) Water - There appears to be a problem with the Hot Water Supply and the Water Pressure. Will be investigated during the off season.
d) Direct Cash - No response from company as yet.
ACTION: Doug - to check current agreement with West Coast Cash
e) Fire Safety Plan - There will be a change at the fire hall as the fire chief has quit. Neil is in contact with the Big White Fire Dept. and they are happy with the work done thus far.
ACTION: Neil
f) Garage Door Strips - Not Approved --- Okanagan overhead door has been contacted to repair the timing switch on the P2 door on their next repair at the Whitefoot.
g) Elevator - number of lights on the elevator panel and the hallway elevator buttons do not light up.
ACTION: Bernie to contact company to repair on their next monthly visit.
h) Gigi Signage ACTION: Council will discuss the issue with Jay at the next council meeting

3. FINANCIAL STATEMENTS
    Motion: Approve the Financial Statements for February 2010.
                    Moved by Doug        Seconded by Val             Carried

4. BUILDING SHUT DOWN LETTER
ACTION: Bernie tp advise owners of reduced services

5. BIG WHITE MOUNTAIN MART
a) Update - Neil signed an affidavit requesting the Judge to rule on the outstanding issues as outlined in the previous minutes
b) Exit Door by Snowshoes - Mountain Mart does not use this door.
ACTION: Chris will look into installing a 30 second delay alarm on the door.

6. CARETAKERS
ACTION: Chris to install laminate in the caretakers' suite

7. CORRESPONDENCE - HIGH COST OF WINDOW REPLACEMENT
ACTION: Chris to investigate the price of window installation.

8. BUILDING SIDING
a) Financing - ACTION: Doug   to ask for proposals for a loan of $100,000 by way of a Line of Credit or Mortgage
ACTION: Bernie to check the property assessed value
b) Siding Quote - ACTION: Neil to ensure the quote is firm; as it appears the priced quoted could be even higher. Secure supply of the siding as it is no longer produced.
c) Roofing Mini peaks on the building front.
ACTION: Doug to speak with Laing Roofing to ensure the best price.

9. SAFETY CONCERNS no concerns at this time.

10. NEW BUSINESS
a) Advertising on the P2 end of the building -
ACTION: Doug to talk with siding designer and discuss the size and design of 2 framed advertising areas around the P2 Garage area.

11. ADJOURNMENT    1:40 PM



 

WHITEFOOT LODGE
Strata Corp K855
March 11, 2010
5:00PM at Christopher Restaurant

PRESENT:     Val Embury           Chris Jaegli          Larry Marty
                      Doug Hardham     Neil McGill           Bernie Siebring
                      Brian Spence

1. MINUTES:
     MOTION: Approve the minutes dated January 14, 2010.
            Moved by Val         Seconded by Larry       Carried

2. BUSINESS ARISING FROM THE MINUTES
a) Security Camera - Camera for the Hot Tub Area has been repaired.
Larry handed out instruction on how to access the security cameras on line. An instruction manual is also available for council`s and caretakers`use.
b) Caretakers`Salary - Approved to increase the salary to $42,000. The Caretakers will start October 15, 2010.
c) Slip & Fall - Lawyer for the insurance company is waiting for a proposal from the plaintiff`s lawyer.
d) Wiring on the Building Face - Cable belongs to Big White Ski Resort and they will ensure the cable is installed and hidden from view. ACTION: Jay
e) Home Renovations Tax Credit - It is a tax credit for the home owners only; and therefore Strata Corp cannot collect these funds. The credit is available to owners with homes and has been sent to residential owners only.
f) Snowshoes Sam`s Rear Steps - ACTION: Chris to obtain repair quotes.

3. FINANCIAL STATEMENTS
- One delinquent will be paid by the owner within two weeks
- As a lien can be placed on the building for non payment of a window, Strata Corp. K855 will pay the invoice. The owner will be invoiced the cost of the window plus an addition 25%.

4. BIG WHITE MOUNTAIN MART
a) Lease - ACTION: Neil to provide a copy for the files
b) Update - Negotiations are still taking place between lawyers. Oustanding issues have recently been sent to our lawyer. Presently looking into if the additional Strata Lots can be registered to Strata Corp K855. Transfer to Mountain Mart would only take place once the outstanding issues have been resolved between both parties.
ACTION: Neil to write a letter to Mark informing him of the above.
c) Outstanding Issues -
i) Continual leak below the Hot Tub Area
ii) Lack of flashing on the top of the siding around the store and Hot Tub.
iii) Water cannot pore down over the building siding. Moisture can rot the siding.
iv) Ice build up around the building entrance on the P2 walkway entrance
v) Building siding extends to ground level; must be off the ground.

5. CARETAKERS
- Luc and Francine are still going above and beyond the work requirements. They start early in the morning and council feels another caretaker would not come close to their work ethic.

6. CORRESPONDENCE - West Coast Cash
- West Coast Cash sent another lease for approval. As there is an existing lease in place for the cash machine until January 31, 2011; council will not enter into another lease until the lease expires.
ACTION: Bernie to contact Direct Cash for a comparison.

7. BUILDING SIDING
a) Owners on the north side are to be reminded to have their windows changed ASAP by contacting Neil Biffard at 250-860-7994. Owners who chose not to cooperate, and their window frames are found to be rotten; council will have no option but to change these windows, and charge these windows at cost plus 25% back to the owner. Windows must be replaced to ensure the building envelope stays intact.
b) LINE OF CREDIT - As trades are available to complete the siding project this year, financing is necessary. Financing council felt was a better option than a Levy.
ACTION: Council will investigate financing options; and present findings at the AGM for aproval by the owners.
ACTION: Chris, Doug, & Neil to deal with the contractor for a firm quote for the total siding work. Details will be presented at the next AGM.

8. SAFETY CONCERNS - No concerns at this time.

9. NEW BUSINESS
a) Trailer in front of the building - Must be removed from the building site. Owner must apply annually for approval to have trailer on site. As the trailer is not being used and is unsightly; council at present is not interested in the return of the trailer.
ACTION: Bernie to inform owner of council`s decision.
b) Gigi Signage - Sign has never been approved by Council. Sign must be removed from the building. It is unsightly and too low.
ACTION: Bernie to write a letter to Big White Ski Resort.
c) Fire Department - Council challenged the Fire Department`s slow response to an alarm. The department checked into the matter and they did respond quickly; but the monitoring system was slow to contact the Fire Dept.
ACTION: Check with ADT to ensure a quick response
d) Fire Safety Plan - ACTION: Neil to contact Harold Heyming of the Kelowna Fire Dept.
e) Noise Complaint - a letter had been sent to the owner; and situation has been resolved. Some condo`s still have the glue down carpeting which does not deaden the sound. The owners have not made any flooring changes to their unit; and they are most cooperative in this matter.
ACTION: Bernie to write letters regarding the noise issue
f) Bathrooms - Ensure your toilets are properly sealed. Every few years the wax seal should be replaced on the toilets.
g) Exit Door by Snowshoes Sams - the door is constantly being left opened; making the building unsecure and resulting in major heat loss to the building.
ACTION: Neil  to discuss possible solutions with Mark
h) P2 Garage Door - Garage door is constantly being left open
ACTION: Chris to measure garage door length for Neil
                 Neil to have sign made for garage door - showing  location of the 3ft door
                 Bernie to have the garage service company check timing switch on their next repair at the Whitefoot. Garage door should close after 30 seconds.
                 Bernie Obtain quote for pressure sensitive strips for garage doors to ensure only vehicles use the garage overhead doors.
i) Low Water Pressure - check screens on water taps to ensure they are not plugged.
ACTION: Chris to check why the first floor in general has reduced water pressure.

10. ADJOURNMENT  7:15 PM
 

WHITEFOOT LODGE
STRATA CORP K855
January 14th, 2010
11:30AM @ Kelowna Yacht Club

PRESENT:    Val Embury          Chris Jaegli          Gary Scott
                      Doug Hardham    Neil McGill          Bernie Siebring

1. MINUTES
   Motion: Approve the minutes dated September 9th, 2009.
   Moved by Doug         Seconded by Larry          Carried

2. BUSINESS ARISING FROM THE MINUTES
a) Paving Repairs - Serwa dug out the drainage along the creek. Each year the creek must be cleared of fill and debris. Creek must be cleaned annually in the summer.
Pavement repairs should be done in 2010.
ACTION: Bernie to advise Luc to include creek cleaning in the manual.
b) LCP of Big White - Big White is working on the matter.
c) Slip and Fall - can not avoid ice at Big White Ski Area. Case still not resolved. It appears the accident took place on Big White and not the Whitefoot Lodge.
ACTION: Bernie to call Insurance Agent for an update
d) Security Cameras - a security SystemIP address has been installed by Omega. Caretaker can access security cameras on the internet.
ACTION: Larry to ensure council members can view the cameras on the internet.
ACTION: Larry to fix one security camera
ACTION: Guy to check cable wiring running down the front of the building. Remove the cable wire if it is not being used.
e) Fire Safety Report - Ceiling in the electrical room has been repaired.     ACTION: Chris

3. FINANCIAL STATEMENTS
Motion: Approve the November 2009 Financial Statements
Moved by Doug         Seconded by Chris           Carried

4. BIG WHITE MOUNTAIN MART
a) Lease - ACTION: Neil to provide a copy for the files
b) Registration of Strata Lots - Mountain Mart wants the Lots registered and is working towards that end.
c) Parking Passes - Provide Mountain Mart two parking spaces as he is renting. One space will be next to the pop cooler and the second spot is where the pellets are.
ACTION: Bernie to tell Luc to label these spots for Mountain Mart.
d) Closets built by Mountain Mart - Closets are a privilege and will be reviewed on an annual basis. The area cannot become unsightly; if this continues the closets will be removed. It was noted that an employee was causing the problem and Mark is aware of the issue and working to ensure the garage area is clean.
ACTION: Bernie to write letter
e) Unresolved disputes
   i) Continual leak below the Hot Tub Area
   ii) Lack of flashing on the top of the siding around the store  and Hot Tub.
   iii) Water cannot pore down over the building siding. Moisture can rot the siding
  iv) Ice build up around the building entrance on the P2 walkway entrance.
   v) Building siding extends right to the ground level; must be off the ground.
ACTION: Bernie to write Mark a letter stating the building ice is still an issue of concern.

5. CARETAKERS
a) Salary - Offer the Caretakers the following for Next Season
  i) $ 41,000 plus ski passes
  ii) Work to commence Oct 15, 2010 to two weeks after the season close
  iii) Replace the flooring in the suite
  iv) Provide two Lazy Boy recliners
ACTION: Neil to talk to Big White about the charge of Luc's Ski Pass
ACTION: Neil to meet with Luc to discuss Salary Offer.
b) Council is very pleased with the work of the caretakers

6. CORRESPONDENCE
- a Unit owner has a constant noise from the above unit. Also there is water stain marks on the ceiling. Owner has even insulated the ceiling to reduce the noise.
ACTION: Chris to inspect unit above to ensure flooring complies with the bylaw. Advise Bernie as to the outcome of the inspection.
ACTION: Bernie to ask unit owner if a copy of their letter can be forwarded. Also write a letter based on Chris's inspection.

7. BUILDING SIDING
a) Owners on the north side to be reminded to change their windows. The replacement windows are energy efficient and are environmentally friendly.
b) Home Renovation Credit - ACTION: Bernie to investigate if the Strata Corp can collect these funds.

8. NEW BUSINESS
- Snowshoes rear steps - steps needs to be replaced.
ACTION: Chris to price out wooden and steel replacement.

9. ADJOURNMENT  2:10 PM

WHITEFOOT LODGE
STRATA COUNCIL MEETING
September 9, 2009
4PM @ Kelowna Yacht Club

Present: Doug Hardham     Jay Hayashi      Chris  Jaegli
                 Larry Marty           Neil McGill        Brian Spence
                 Bernie Siebring

1. MINUTES:
Motion: Approve the minutes dated June 22, 2009.
Moved by Brian      Seconded by Doug      Carried

2. BUSINESS ARISING FROM THE MINUTES
a) Omega Roof Pads - has been removed from the roof area
b) Units #105 is being repaired from water leaks
#132 and #325 is being checked into
c) PST refunded $17,635.45
d) Reroofing of Snowshoes and various roof repairs - contact has been awarded to Laing Roofing.
ACTION: Brian to call Chris to meet with Roofing Contractor.

3. BIG WHITE MOUNTAIN MART LEASE
Finalize the Lease between Strata K855 and Big White Mountain Mart.
ACTION: Doug & Neil - hire Doug Welder and finalize lease

4. GROCERY STORE
a) Hot Tub still leaks under the decking of the Hot Tub
ACTION: Chris to inspect and draw up a report.
b) LCP area of Big White, which is the roof of Mountain Mart, is a concern as well. The water from the deck freezes in the winter causing ice to build up below the deck. Rain runs down the side of the building which is a problem for the envelope of the building and deteriorates the building's siding.
Big White Ski Resort is in discussions with Mountain Mart.
ACTION: Chris - solutions for the problem

5. FINANCIAL STATEMENTS
Motion: Approve the July 2009 Financial Statements.
Moved by Brian        Seconded by Larry       Carried

a) OWNERS might be able to apply for a construction rebate for window replacement. Owners should check to see if they qualify for the rebate.
b) PAVING - Serwa Contracting did some parking lot repair work. No pavement work has been done.

6. NEW BUSINESS
a) Lawsuit regarding Slip and Fall - No Up date
b) No walls will be built in the parking area. Mountain Mart to ensure the area is kept clean.
c) Finalizing the transfer of Strata Lots for Mountain Mart - Council to check the plans of the Grocery Store Sub Division
d) Security System IP Address
Motion: Get an IP Adress for the Security Monitoring System. Annual cost of the IP Address is $400.00 per year.
Moved by Doug       Seconded by Chris         Carried
e) Building Siding - is presently being installed on the building. A consultant had been hired to provide a colour and siding scheme for the building. Council is pleased with the new look.
f) Balconies - new railings needs to be installed 
ACTION: Chris to get quote for the work and proceed if the price is reasonable.
g) Balcony Deck Covering - Some Balconies covering is very poor. If left unattended will cause deterioration to the structure of the balcony and cause a problem like the leaky condos on the coast. Owners to be advised if a problem does persist they will be responsible for the full costs of all repairs resulting from their neglect.
ACTION: Chris to supply Bernie with unit numbers of poor balcony coverings.      Bernie to advise owners of the problem.
h) Fire Inspection report - Chris to Work on

7. ADJOURNMENT   6:40PM

 

WHITEFOOT LODGE
STRATA COUNCIL MEETING
June 22, 2009
5PM @ Ramada Lodge (Perkins)

PRESENT:    Val Embury         Doug Hardham       Jay Hayashi
                      Chris Jaegli         Larry Marty               Neil McGill
                      Brian Spence      Bernie Siebring

1. MINUTES
Motion: Approve the minutes dated May 21, 2009.
Moved by Val        Seconded by Doug       Carried

2. BUSINESS ARISING FROM THE MINUTES
a) Water Meter for Mountain Mart - ACTION: Chris to hire Valley Plumbing for the work
b) Omega Roof Pads - there is all likehood no roof damage.
ACTION: Bernie to write letter requesting concrete pad blocks be removed. Omega can hire a crane or break up the blocks and remove them.
c) Units #105 is being repaired for water leaks

#132 and #326 leaks is being checked by Neil Biffard
d) PST Refund - waiting for the PST Office to response to our request for a refund.

3. STRATA PLANS FOR THE WHITEFOOT LODGE
Motion: Hire Neil Danby of RUNNALS & ASSOCIATES to make up to date plans for the Whitefoot Lodge.
Moved by Doug         Seconded by Larry       Carried

4. BUILDING TOUR
At present there is no need for a building tour of the Whitefoot Lodge. Some council members visited the building recently and the building is in very good shape; thanks to the caretakers. Rob Roehler is looking after the building in their absence until October 1, 2009.

5. ADJOURNMENT 6:40 PM

WHITEFOOT LODGE
STRATA COUNCIL MEETING
May 21, 2009
12PM @ Kelowna Yacht Club

Present: Val Embury      Doug Hardham      Jay Hayashi
                 Chris Jaegli      Larry Marty            Neil McGill
                 Brian Spence    Bernie Siebring

1. MINUTES: 
Motion: Approve the minutes dated December 8, 2008 and dated January 16, 2009.
Moved by Chris         Seconded by Larry       Carried 

2. BUSINESS ARISING FROM THE MINUTES
a) Water Meter for Mountain Mart - No time table or work schedule has been received. TABLED - Judge did not require the store to submit a repair time schedule.
b) Legal Fees - Neil & Chris to negotiate legal fees with lawyer.
c) Omega Roof Pads - there is all likehood no roof damage.
ACTION: Bernie to write letter requesting concrete pad blocks be removed. Omega can hire a crane or break up the blocks and remove them. Will be less costly to remove the blocks now, since Snowshoes Sam's is being reroofed.
d) Units #105, #132, #326 have had leaks in their units.
ACTION: Bernie to call Neil Biffard to investigate.
e) PST Refund - PST Office is requesting more information.

3. APPROVAL OF FINANCIAL STATEMENTS
Motion: Approve the Financial Statements for the Year Ended April 30th, 2009.
Moved by Larry   Seconded by Chris       Carried

Include the analysis of costs related to the Grocery Store in the Financials; which would be a worst case scenario. Jay to make presentation at the AGM.

4. APPROVAL OF THE BUDGET for the year ending April 30th, 2010.
Budget aproved with a 2% increase for Strata Fees
ACTION: Larry to check with Trojan Securities for any camera equipment updates.
- Install 2 plastic covers for Fire Alarm Pull Stations - had a number of false alarms.

5. ANNUAL GENERAL MEETING
DATE:      Monday Evening June 22, 2009      TIME:  7 PM
PLACE: Ramada Lodge Hotel

6. LEASE MOUNTAIN MART
- Lease to be approved by the owners at the Annual General Meeting.

7. JOINT MOUNTAIN STRATA MEETING
- e-mail to owners

8. CORRESPONDENCE
- PRV valves should not be an issue as the building has been recently up graded through the Grocery Store Expansion.

9. NEW PLANS for the WHITEFOOT LODGE - Tabled

10. CARETAKERS' CONCERNS
a) Keys for all suites - Luc should have all unit keys to deal with any emergency. Should an emergency occur the owner will be responsible for door repairs should access not be provided by owners.
b) Rental Deposits of $500 - not approved, noise bylaw is working. Luc to have help from council to ensure quiet hour is observed. Council to verify noise policy with Luc.

11. SAFETY CONCERNS  - Nil

12. NEW BUSINESS
a) Bylaw required for electonic distribution of notices, minutes, and other information to owners.
b) Increase Contingency Reserve Expenditure for roofing by $5,000.

13. ADJOURNMENT 2:36 PM
 

     WHITEFOOT LODGE
STRATA COUNCIL MEETING
JANUARY 16, 2009
                   11 AM @ KELOWNA YACHT CLUB  

Present : Doug Hardham       Larry Marty         Brian Spence
                 Chris Jaegli               Neil McGill          Bernie Siebring

1. JUDGE'S DECISION
Have to transfer title of the strata lots of Mountain Mart.

2. HOT TUB LEAK
ACTION: Write letter to Mountain Mart to fix the broken pipes of the Hot Tub. The letter must be replied by Mountain Mart directly to the Strata Council, and not the lawyer; by January 31, 2009.

3. AREA OF NEW STRATA LOTS OF MOUNTAIN MART
ACTION: Bernie to contact the surveyor

4. CORRESPONDENCE - Noise
ACTION: Bernie to write letter to Big White Central Reservation for their help in this matter. We may have to have a $500.00 deposit to ensure compliance with the bylaws for all rentals.
Central Reservation must take care of their guests.

5. ADJOURNMENT   1:00 PM



                 
 

                     Whitefoot Lodge

                         Strata Council Minutes

                                December 8, 2008

                     5:00 P.M. @ Christopher's Restaurant                     

PRESENT:   Val Embury       Chris Jaegli      Neil McGill                         

                     Doug Hardham  Peter Macloed        Brian Spence

                     Jay Hayashi    Larry Marty             Bernie Siebring

1.      MINUTES

MOTION: Approve the minutes dated Sept 30th, 2008.

                Moved by Doug

                Seconded by Larry                     Carried

2.      BUSINESS ARISING FROM THE MINUTES

a)     Water Meters on the Grocery Store – TABLED to the spring

b)     Grocery Store Mechanical Drawings – No PLANS are available.

c)      Omega Paging – roof pads – Pads have not been removed after two years of trying.

ACTION: Chris to Talk to Gary Campbell of Omega

                 Bernie to write letter

d)     Snowshoe Sam’s roofing project - Brian was assured by the roofing contractor a couple of weeks ago that the work would still take place in 2008. Work is still not done and will be completed in 2009.

3.      FINANCIAL STATEMENTS

-         Most of the arrears have been paid in full

-         Water and Sewer for Commercial shows higher usage than normal

ACTION: Brian to investigate

              MOTION: Approve the Financial Statements for the period ended October 31, 2008.

                          Moved by Val

                                        Seconded by Larry                     Carried.

4.      TENANT SIGN on exterior of Snowshoes Building

-         Old Garbage room of Snowshoes has been converted into a rental space. Total Restoration would like to install an awning; about 8ft wide and about 5ft high.

-         Tenant is responsible to maintain the sign and name the Landlord as additional named insured.

-         The AWNING sign is approved by Council. Brian to advise his tenant.

5.      FENCE by the HOT TUB – People are going over the fence to enter the Hot Tub; and they are not owners or guests. Council will look into the matter farther and may make changes during the off season.

6.      INSURANCE - #220 caused water damaged to #120

ACTION: Bernie to advise #220 to pay for the repairs in unit #220.

ACTION: Larry to Check with Capri Insurance for Owners’ Insurance  coverage for  Condo versus Strata’s  Insurance coverage on Condo Unit.

 ACTION:  Bernie to check with Ellen Young on Strata’s Insurance coverage on Condo units.

7.      CARETAKERS’ BONUS

-         Council approved a $150 gift meal at Snowshoes

8.      SAFETY – No word on slip & fall incident by Snowshoes

9.      COURT CASE BETWEEN STRATA K855 and MOUNTAIN MART

a)     ACTION: Bernie to write letter to advise Mountain Mart to clean the outside by their kitchen area; otherwise there will be a $100 fine levied.

b)     Mechanical room is not locked – ACTION: Luc to ensure room is locked at all times.

c)      Strata Lawyer was to advice council on their legal position. Lawyer did not prepare his briefing to council; and therefore council will meet next week Tuesday to discuss there options.

10.  ADJOURNMENT   -    7:30 PM

JUDGE'S DECISION ON TRIAL

Between:

 The Owners, Strata Plan K855

And

Big White Mountain Mart Ltd. and Bank of Montreal

- REASON FOR JUDGEMENT

- go to www.courts.gov.bc.ca/jdb-txt/sc/08/15/2008bcsc1587.htm

WHITEFOOT LODGE

STRATA COUNCIL MEETING

Sept 30, 2008

12:30PM Kelowna Yacht Club

PRESENT:  

Doug Hardham     Peter Macloed  Neil McGill                         

Jay Hayashi         Larry Marty      Bernie Siebring

                     Chris Jaegli

1.     PARKING PASSES –

ACTION:  Bernie to order new ones with no changes to the passes.

2.      MINUTES

MOTION: Approve the minutes dated June 23rd, 2008.

                        Moved by Doug

                   Seconded by Peter                     Carried

3.      BUSINESS ARISING FROM THE MINUTES

a)     Water Meters on the Grocery Store – Valley plumbing installed the water lines for the grocery store expansion. As they can not do the work in the fall; the work was delayed until the end of April 2009. Water meters is required for the Hot Water and the cold water lines. (meter may not be required for the cold water line if the source of the water comes from the commercial meter)

ACTION: - Chris to contact Valley Plumbing to install water meter(s)

ACTION: - Chris to check for mechanical drawings for the store expansion

b)     Water line repair on 3^rd Floor  – ACTION: Bernie to call Weiner’s Plumbing and advise Chris & Luc

c)      Snowshoes Painting – Exterior painting has been completed

d)     Omega Paging – roof pads – Omega is having difficulty finding a crane to remove the pads; it is still on their agenda to remove.

ACTION: Bernie to advise Omega if the pads is not removed before the reroof of Snowshoes; Omega will be billed for removal of the pads.

e)     Snowshoe Sam’s roofing project.

ACTION: Bernie to check on status of Snowshoe Sam’s Reroof

f)      PAVING REPAIRS – Chris has tried hard to find a contractor to do the repair work.  Work will most likely be completed in 2009.                   

g)     Hallway deodorizer   ACTION: Bernie to advise caretakers to try a different scent.

h)     PARKADE WATER LEAK – Not sure of the water source; could be ground water.  Water in parking area is not as bad as it has been in the past.  No action required at this time, will monitor.

4.      FINANCIAL STATEMENTS

MOTION:  Approve the Financial Statements for August 2008.

                         Moved by Doug

                         Seconded by Larry                       Carried

5.      PROVINCIAL SALE’S TAX REFUND

Strata may be able to claim a refund on PST paid on electrical usage on the residential electrical meter.  Building has to zoned, in part, as a residential building.

ACTION: Bernie to check on zoning

6.      BUILDING REPORT

a)     Carpet repairs on the third floor has been done

b)     Caretakers have arrived back on Sept. 30, and are working full time getting the building ready for the up coming snow ski season

c)      Stairway at the east end of the building has been painted.

7.      SAFETY CONCERNS – NIL

8.      COURT ACTION: The case between the Whitefoot Lodge and the Grocery store has finally taken place( from Aug 14 – 27 - 11 days)  The Judge has up to 6 months to reach a decision on the case. As of today’s date no decision has been reached by the judge.

9.      NEW BUSINESS

a)     Slip and Fall – A person has injured themselves on the snow near Snowshoe Sam’s; and is now suing Whitefoot Lodge & others.  Whillis Harding Insurance is handling the claim for the Whitefoot Lodge.

b)     Carpet Repair – Carpet needs replacement    - Tabled to 2009

i)       ADJOURNMENT  1:45 PM